Five hidden functions to try out in Microsoft Teams and Outlook 365

Microsoft Teams and Outlook 365 are two of the most popular communications tools in the Microsoft 365 world. But did you know these programs also have some hidden functions and features that can make your work even more effective and productive? From keyboard shortcuts to useful settings, there is a whole range of opportunities to really get the best out of these applications. In this article, we are training the spotlight on some less well-known Microsoft Teams and Outlook 365 features and demonstrating how you can use them to make your working life that bit easier and more efficient. Think you can learn one or two new tricks? Take a look at our top five functions and start making even better use of your tools now!
March 29, 2023
6 min

Removing attendees from a Teams meeting

There is an option in Microsoft Teams to remove attendees from a meeting, although only the organizer is permitted to do that. To remove one or more people, open the corresponding attendee list for the meeting. If you open up the additional options for an attendee, you will see the option Remove from the call.

It’s important to note that the person can rejoin the meeting if they have an invitation or a participation link and the meeting has not been set up to prevent new attendees from joining.

Adapting the number of days in the weekly view in Outlook 365

You can use a keyboard shortcut to quickly and easily change the number of days that are displayed in the Outlook 365 calendar. Press Alt + the number of days you want to be shown. You can select any number between one and nine. When you make this change, you will be shown the selected number of days starting from the current date.

Filtering files in a Teams channel

To help you keep an overview of the files in your team, you can filter them by file type. To do that, first go to the Files tab for the relevant channel. You’ll see a filter icon at the top right. Use the filters to select which file types – e.g. PDF or Word – you want to have displayed. This helps you limit the number of files that are shown, meaning you can find the file you need faster.

Displaying a daily task list in Outlook 365

It often makes sense to focus on your to-dos for the day. To help you do that, you can tweak settings so that you are only shown the tasks you need to complete on that day. The layout of Outlook 365 can be modified using the View tab. There are lots of options here, but we’re going to focus on just the Daily Task List for now. After selecting this option, click Normal so that the task list is shown underneath the calendar.

Jump quickly to a specific date in Outlook 365

You can get to a specific day in your Outlook 365 calendar very quickly, without having to scroll through a long list of dates. To do that, click the Go To Date button on the Home tab. A pop-up will open where you can type in the desired date or use a dropdown calendar to select the date from a month-by-month view.

If these five features have given you a taste for more, check out our Guide of the Month, where you can find out how to prevent invited attendees from forwarding on a meeting to others. The guide also includes an overview of all the Microsoft 365 hacks for March. Using our Microsoft 365 hacks, you can implement the hidden features step by step in the application.

We would be happy to answer any questions you may have about Microsoft 365 by email. Simply send your questions to


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