Share files with specific people in Microsoft 365

In the Microsoft 365 world, there is OneDrive, SharePoint and MS Teams to store and share documents. Some documents don't want to be filed lightly or made accessible only to certain colleagues. Here you will learn how the different storage locations affect the accessibility of the documents and how you can check with whom you have shared the files.

Teams chat and OneDrive are linked, which means that the files you send via chat are automatically saved in your OneDrive. The recipients of the files can view and edit the file. In addition, members of the chat can copy the link and share it with others outside the chat for editing.

When you drop files into a team, whether in the files directly or post in a team post, the files are automatically dropped onto SharePoint. This is because each team has its own page on SharePoint. The permission to view the page and work with the files correspond to the permissions of the team members. You can also view them on SharePoint.

On SharePoint or OneDrive you always have the possibility to see with whom the files are shared and what permissions the people have. To do this, navigate to the desired file within one of the two applications and select the option Manage access under Additional actions. In the pop-up menu that opens, you can see with which people or groups you share the file.